Photo booth rentals
CRM for photo booth and magic mirror rental providers
Terminals, printers, consumables and deliveries: track each rental from reservation to return of deposit, with the template text automatically retrieved.
What's new for you
Designed for photo booth rentals
Your terminals are never booked twice
Each rental blocks the terminal, printer, and floor during installation and retrieval periods.
The template without back-and-forth
Names, date, theme and colors: your clients enter these details in their portal, with the planned location and electrical access.
Deposit, print runs and options tracked
The guestbook, accessories, entertainer, number of print runs and returned deposit are tracked for each event.
Ready upon registration
Your space is pre-configured
Here's what you'll find when creating your space. Everything is customizable: prices, steps, fields, and clauses.
Service catalog (example)
| Service | HT price |
|---|---|
| Photo kiosk — evening event (unlimited prints) | €490.00 / package |
| Magic mirror — evening event | €690.00 / package |
| Delivery, installation, and removal | €80.00 / package |
| Custom template (graphic design) | €50.00 / package |
| Photo gallery book | €60.00 / unit |
| Accessories and background kit | €40.00 / package |
| On-site animator | €35.00 / hour |
Estimated prices, to be adjusted to your pricing schedule.
Client-completed questionnaire
Sent automatically before the event, completed from the client portal:
- On-site contact on the day of the event (name and phone number)
- Access to the location (parking, floor, delivery hours)
- Text on the template (names, date…)
- Desired theme and colors
- Planned location for the kiosk
- Electric outlet within 5 meters
Internal tracking fields: number of prints made, refundable deposit.
Service agreement template
Object, date and location, price and deposit, cancellation, force majeure, right of withdrawal, liability, personal data and disputes, supplemented by clauses specific to your profession:
Rented equipment and deposit
The equipment remains the property of the Service Provider. A deposit may be requested at delivery; it will be returned within 7 days after verification of the equipment. Any damage resulting from abnormal use or from a third party guest is the Client's responsibility, provided with proper documentation.
Installation
The Client guarantees a sheltered location of at least 3 m × 3 m, an electrical outlet of 230 V within 5 m, and access to the site during the agreed hours for installation and retrieval.
Photography
Photos are made available to the Client through an online gallery for 3 months. The Service Provider may use them for promotional purposes only with the Client's explicit consent.
Model provided for illustrative purposes: have it reviewed by a legal professional.
Pipeline, event types and equipment
Event types: Wedding, Corporate event, Birthday, Exhibition / stand, Baptism, Galaxy.
Tracked equipment : terminals, printers, consumables, for example photo kiosk, magic mirror, thermal printer.
Features
An event vendor CRM for your clients and enquiries
Manage event enquiries, clients and opportunities in one CRM. Use a sales pipeline, tasks and client history to follow each enquiry through to booking.
Explore the feature →Prepare event quotes and contracts in the same client record
Prepare event quotes and contracts from your service catalogue and templates. Keep branded PDFs, options and signature evidence with the client record.
Explore the feature →Track invoices, deposits and the balance for each event
Track event deposit invoices, final balances, credit notes and recorded payments. Gestiway uses euros and a French invoicing framework.
Explore the feature →Practical guides
How do you choose a CRM for an event business?
A practical checklist for choosing an event CRM: bookings, quotes, equipment, client portal, cost and testing a complete client record.
Read the guide →Prepare an event quote your client can understand
A quote preparation checklist for DJs, photographers and photo booths: scope, timings, options, travel, payment terms and checks before signing.
Read the guide →How can you avoid double-booking dates and equipment?
A scheduling method for event vendors: tentative holds, setup, staff, equipment quantities and a final check before confirming a booking.
Read the guide →Photo booth rentals, ready to save time?
Create your company space, add a client, and prepare your first quote. Test the software for 30 days for free, without a credit card.